At Luminary Networks Ltd , we are committed to protecting your privacy and operating within the requirements of the General Data Protection Regulation (GDPR) 2018. This EU legislation empowers individuals by giving them more control over their personal data and how it is stored. Your consent is important to us in maintaining a record of your personal data, so we can communicate with you following your website inquiry or as part of our broader event management processes.
This Privacy Policy outlines how we handle personal data, whether obtained directly through your consent or indirectly under the legal basis of legitimate interest.
Data Controller and Data Processor
Luminary Networks Ltd Events may act as both a data controller and a data processor due to the nature of our business. As a data controller, we decide the purposes and means of processing personal data. As a data processor, we act on your instructions in relation to event management and other contracted services.
This policy informs you about the collection, processing, and use of your personal data. It is available on our website for transparency.
Data Collection
We collect personal data for specific and transparent purposes. Personal data may include your name, company, address, email, phone number, and other relevant information. We collect this data in the following scenarios:- When you submit an inquiry via our website.
- When you email us directly.
- When you work with us as a customer, supplier, or employee.
- When you register for or attend an event managed by Luminary Networks Ltd Events.
- Date of birth
- Driving license information
- Passport information This data is only used for the purposes for which it was provided.
Data Processing
We process personal data to facilitate communication in the following ways:- Communication with prospects under Legitimate Interest to introduce our services and develop relationships.
- Communication with potential clients regarding event proposals and inquiries.
- Communication with current clients for event service delivery.
- Coordination with third-party suppliers specific to event management.
- Communication with event attendees as instructed by the client.
Data Retention
We will retain your personal data only for as long as your account is active or as required for legitimate purposes. If you are a prospective customer, your data will be retained until you opt out. Once services have been completed, data will be kept only as long as necessary to fulfill any contractual or legal obligations.
Data Security
We employ both physical and electronic safeguards to protect your personal data from unauthorised access or breaches. In the event of a data breach, we will notify the Information Commissioner’s Office (ICO) if the breach may lead to discrimination, damage to reputation, financial loss, or a breach of confidentiality. If the breach poses a high risk to your rights or freedoms, we will inform you as soon as practicable and take all necessary steps to mitigate the issue.
Data Sharing
We do not sell or share your personal data with third parties for marketing purposes. However, as part of our event management services, we may share your data with third-party suppliers or vendors when necessary to facilitate the contracted event. This will always be done in accordance with data protection laws and only as necessary to fulfill our obligations to you.
Your Rights
Under GDPR, you have the following rights regarding your personal data:- Right to Access: You can request access to your personal data, and we will respond within 30 days.
- Right to Rectification: If your data is incorrect or out of date, you can request an amendment, and we will make the necessary changes.
- Right to Erasure: You may request the deletion of your data at any time. We will comply with such requests unless the data is necessary for us to complete our services or comply with legal obligations, in which case your data will be erased as soon as feasible after service completion.
- Right to Restrict Processing: You may request to limit how we process your data in certain situations.
Cookies and Website Tracking
Our website does not utilize cookies or tracking technologies. Additionally, it does not contain links to third-party websites. If this changes, we will update this policy accordingly.
Data Transfer
In cases where your personal data may be transferred to a country outside the European Economic Area (EEA), we will ensure that adequate safeguards are in place, in line with GDPR requirements.
Updates to the Privacy Policy
We may occasionally update this Privacy Policy to reflect changes in our operations or legal requirements. Any updates will be posted on our website, and we encourage you to review this policy periodically.
Contact Information
If you have any concerns or questions regarding your personal data or this Privacy Policy, please contact us at info@luminary-networks.com
